Code of Conduct

 

New Member Information

Code of Conduct

 

All athletes, coaches, volunteers and officials within the club should take

time to read the Club’s Code of Conduct and, as part of the application process

to join the club, you will be asked to sign up to this Code of Conduct.

 

The Code of Conduct and all other key documentation can be found

on the Club’s Website at

http://www.southend-on-sea-athletic-club.co.uk/

and on the notice board in the Clubhouse.

Please ask if you would like a copy of your own.

 

The club is committed to supporting our members’ welfare and ensuring our

athletes achieve the highest possible standards not only while competing but

while representing the club and this is embodied within our Code of Conduct.

 

The Code of Conduct includes:

  1. Code of Conduct for Athletic Clubs
  2. Code of Conduct for Coaches
  3. Code of Conduct for Technical Officials
  4. Code of Conduct for Athletes
  5. Code of Conduct for Parents/people with Parental Responsibility
  6. Code of Conduct for Team Managers
  7. Code of Conduct for Contractors, Employees, Volunteers or Track Managers
  8. Code of Conduct for Medical Officers, Physiotherapists, Masseurs
  9. Club Welfare Officers’ details
  10. Junior Club Member Code of Conduct

 

If you feel in any way that others within the club are not following these

codes of conduct then you should contact

June Cork 01702 472195, Natasha Lagden 07960 457 083

Michael Jeffery 07796 174 574 as soon as possible.

 

 

  1. Code of Conduct for Athletic Clubs

 

As a responsible Athletic Club we will:

 

Adopt national welfare policies and procedures, adhere to the codes of conduct and respond to any suspected breaches in accordance with the Welfare Procedures

 

Appoint a welfare officer, preferably two, one male and one female, and ensure that they are

            provided with appropriate training to act as a first point of contact for concerns about welfare issues

 

Ensure that all staff and volunteers operating within the club environment hold the appropriate qualifications and have undertaken the appropriate checks e.g. DBS*//Disclosure Scotland, licences, qualifications such as   massage, sports nutrition etc.                                                      *replaces CRB

 

Ensure that coaches, technical officials and club officers attend recommended training in welfare,

safeguarding and protecting children, young people and vulnerable adults.

 

Liaise appropriately with parents/persons with parental responsibility, officials, coaches, sports

scientists, national governing bodies and other relevant people/organisations to ensure that good

practice is maintained.

 

Ensure that information is available at the club and to all club officers, team managers, coaches

and officials regarding contact details for local social services, the police and the NSPCC

 

Ensure that club officers and volunteers always act responsibly and set an example to others

including younger members.

 

Respect the rights, dignity and worth of every club member and others involved in athletics and treat everyone equally.

 

Consistently promote positive aspects of the sport such as fair play and never condone rule

violations or the use of prohibited or age-inappropriate substances.

 

Challenge inappropriate behaviour and language by others.

 

Place the welfare and safety of the athlete above other considerations including the development of performance.

.

Report any suspected misconduct by club officials, coaches, technical officials or other people

Involved in athletics, to the Club, Regional, National or UKA welfare officer as soon as possible.

 

  1. Code of Conduct for Coaches: 1/2

As a responsible athletics Coach you will:

 

Respect the rights, dignity and worth of every athlete and others involved in athletics and treat everyone equally.

 

Place the welfare and safety of the athlete above the development of performance.

 

Be appropriately qualified including obtaining DBS* clearance, update your licence and education as

and when required by UKA and adhere to the terms of the coaching licence.                            *replaces CRB

 

Ensure that activities you direct or guide are appropriate for the age, maturity, experience and ability

of the individual athlete

.

At the outset clarify with athletes (and where appropriate, with parents or carers) exactly what it is that is

expected of them and what athletes are entitled to expect from you.

 

Never try to recruit, either overtly or covertly, athletes who are already receiving coaching. If approached by an athlete receiving coaching refer immediately to the coach currently providing coaching support.

 

Try to observe a recommended maximum ratio of 1 coach to 12 athletes at a training session or work in

partnership with another coach/coaching assistant.

 

Co-operate fully with others involved in the sport such as technical officials, team managers, other coaches,

doctors, physiotherapists, sport scientists and representatives of the governing body in the best interests of the athlete.

 

Consistently promote positive aspects of the sport such as fair play and never condone rule violations or the

use of prohibited or age-inappropriate substances .

 

Encourage and guide athletes to accept responsibility for their own performance and behaviour.

 

Develop appropriate working relationships with athletes based on mutual trust and respect, especially with

those athletes under 18 years or vulnerable adults.

 

Do not exert undue influence to obtain personal benefit or reward.

 

A coach MUST strictly maintain a clear boundary between friendship and intimacy with athletes and do not

conduct inappropriate relationships with athletes. Relationship with athletes can cause significant problems

for other team members, raising concerns of favouritism and/or victimisation should the relationship later end.

 

In particular, you MUST NOT allow an intimate personal relationship to develop between yourself and any

athlete aged under 18 years. Any violation of this could result in a coach licence being withdrawn.   It may also

be a criminal offence to conduct a relationship with an athlete aged under 16 years. It may also be a violation

of your coaching licence to form an intimate personal relationship with a vulnerable adult coached by you.

 

It is strongly recommended that you do not allow intimate relationships to develop between yourself and

athletes coached by you aged over 18 years.

 

  1. Code of Conduct for Coaches: 2/2

 

Report any accidental injury, distress, misunderstanding or misinterpretation to the Parents/Carers and club Welfare officer as soon as possible.

 

Report any suspected misconduct by other coaches or other people involved in athletics to the Club, Regional, National or UKA welfare officer as soon as possible

 

Work in same-sex pairs if supervising changing areas.

 

Respect the right of young athletes to an independent life outside of athletics.

 

Ensure that Parents/Carers know and have given consent before taking a young athlete away from the usual training venue.

 

Always explain why and ask for consent before touching an athlete.

 

As a responsible coach, when participating in or attending any athletics activities, including training/

coaching sessions and competition events you will:

 

Act with dignity and display courtesy and good manners towards others.

 

Avoid swearing and abusive language and irresponsible behaviour including behaviour that is dangerous to

yourself or others, acts of violence, bullying, harassment and physical and sexual abuse.

 

Challenge inappropriate behaviour and language by others.

 

Be aware that your attitude and behaviour directly affects the behaviour of athletes under your supervision.

 

Never engage in any inappropriate or illegal behaviour.

 

Avoid destructive behaviour and leave athletics venues as you find them.

 

Not carry or consume alcohol to excess and/or illegal substances.

 

Avoid carrying any items that could be dangerous to yourself or others excluding athletics equipment used in the course of your athletics activity.

 

In addition, coaches should follow these guidelines on best coaching practice, in particular with young

athletes or with vulnerable adults

 

Avoid critical language or actions, such as sarcasm which could undermine an athlete’s self-esteem.

 

Avoid spending time alone with young athletes unless clearly in the view of others to protect both yourself and

the young athlete. In special circumstances, for example when coaching elite young athletes, one to one

coaching sessions may form part of the required training schedule. In this circumstance, parental/guardian consent must be sought and obtained prior to sessions taking place. The coach must inform the parent/guardian

of the venue for training and an emergency contact number should be provided by both the coach and parent/guardian.

 

Avoid taking young athletes alone in your car.

 

Never invite a young athlete alone into your home.

 

Never share a bedroom with a child.

 

 

  1. Code of Conduct for Technical Officials: 1/2

 

 

As a responsible technical official you will:

Respect the rights, dignity and worth of every athlete and others involved in athletics and treat everyone equally.

 

Place the welfare and safety of the athlete above the development of performance

 

Be appropriately qualified including obtaining DBS* clearance, update your licence and education as and when required by UKA and adhere to the terms of the technical officials licence                           *replaces CRB

 

Keep up to date with any changes in the relevant competition rules and seek the advice of others if necessary

 

Ensure that activities you direct or guide are appropriate for the age, maturity, experience and ability of the individual athlete

 

At the outset clarify with athletes (and where appropriate, with parents or carers) exactly what it is that is

expected of them and what athletes are entitled to expect from you

 

Cooperate fully with others involved in the sport such as other technical officials, competition providers/

organisers, team managers, coaches, and representatives of the governing body in the provision of fair and equitable conditions for the conduct of athletics events under the relevant rules of competition.

 

Act in a decisive, objective but friendly manner in your interaction with other officials, athletes, coaches and spectators and carry out your duties in an efficient and non-abrasive manner.

 

Consistently promote positive aspects of the sport such as fair play and never condone rule violations or the use

of prohibited or age-inappropriate substances

 

Never smoke whilst officiating or consume alcoholic beverages to a degree that it affects your ability or competence to undertake your officiating duties.

 

Be fully prepared for the officiating task that is assigned to you

 

Dress appropriately, to the standard and nature of the competition as outlined by the relevant officials committee

 

Arrive in good time for the competition and report to the official in charge

 

Conduct the event in accordance with the rules and with due respect to the welfare of the athlete

 

Work in a spirit of co-operation with other officials and do not interfere with their responsibilities

 

Offer guidance and support to less experienced officials whenever appropriate

 

Encourage and guide athletes to accept responsibility for their own performance and behaviour

Develop appropriate working relationships with athletes based on mutual trust and respect, especially with

those athletes under 18 years or with vulnerable adults

 

Do not exert undue influence to obtain personal benefit or reward

 

 

  1. Code of Conduct for Technical Officials: 2/2

 

Report any suspected misconduct by other technical officials, coaches or other people involved in athletics to

the Club, Regional, National or UKA welfare officer as soon as possible

 

Report any accidental injury, distress, misunderstanding or misinterpretation to the parents/carers and Club/Regional/National or UKA Welfare officer as soon as possible.

 

A Technical Official MUST strictly maintain a clear boundary between friendship and intimacy with athletes

and do not conduct inappropriate relationships with athletes. Relationship with athletes can cause significant

problems for other athletes, coaches and team members, raising concerns of favouritism and/or victimisation should the relationship later end.

 

In particular, you MUST NOT allow an intimate personal relationship to develop between yourself and any

athlete aged under 18 years. Any violation of this could result in a technical official’s licence being withdrawn.

It may also be a criminal offence to conduct a relationship with an athlete aged under 16 years. It may also

be a violation of your technical official’s licence to form an intimate personal relationship with a vulnerable

adult judged/officiated by you

 

It is also strongly recommended that you do not allow intimate relationships to develop between yourself

and athletes judged by you aged over 18 years.

 

As a responsible Technical Official, when participating in or attending any athletics activities,

including training/coaching sessions and competition events you will:

 

Act with dignity and display courtesy and good manners towards others

 

Avoid swearing and abusive language and irresponsible behaviour including behaviour that is dangerous to yourself or others, acts of violence, bullying, harassment and physical and sexual abuse

 

Challenge inappropriate behaviour and language by others

 

Never engage in any inappropriate or illegal behaviour

 

Avoid destructive behaviour and leave athletics venues as you find them

 

Not carry or consume alcohol to excess and/or illegal substances.

 

Avoid carrying any items that could be dangerous to yourself or others excluding athletics equipment used

in the course of your athletics activity

 

In addition, technical officials should follow these guidelines on best practice, in particular with

young athletes or vulnerable adults

 

Avoid critical language or actions, such as sarcasm which could undermine an athlete’s self-esteem.

 

Avoid spending time alone with young athletes unless clearly in the view of others

 

Avoid taking young athletes alone in your car

 

Never invite a young athlete alone into your home

 

Never share a bedroom with a child

 

Always explain why and ask for consent before touching an athlete

 

Ensure that parents/carers know and have given consent before taking a young athlete away from the usual training venue

 

Work in same-sex pairs if supervising changing areas

Respect the right of young athletes to an independent life outside of athletics

 

 

  1. Code of Conduct for Athletes

 

As a responsible athlete you will:

 

Respect the rights, dignity and worth of every athlete, coach, technical official and others involved in athletics

and treat everyone equally

 

Uphold the same values of sportsmanship off the field as you do when engaged in athletics

 

Cooperate fully with others involved in the sport such as coaches, technical officials, team managers, doctors, physiotherapists, sport scientists and representatives of the governing body in the best interests of yourself

and other athletes

 

Consistently promote positive aspects of the sport such as fair play and never condone rule violations or the

use of prohibited or age-inappropriate substances

 

Anticipate and be responsible for your own needs including being organised, having the appropriate

equipment and being on time

 

Inform your coach of any other coaching that you are seeking or receiving

 

Always thank the coaches and officials who enable you to participate in athletics

 

As a responsible Athlete, when participating in or attending any athletics activities, including training/coaching sessions and competition events you will:

 

Act with dignity and display courtesy and good manners towards others

 

Avoid swearing and abusive language and irresponsible behaviour including behaviour that is dangerous to yourself or others, acts of violence, bullying, harassment and physical and sexual abuse

 

Challenge inappropriate behaviour and language by others

 

Never engage in any inappropriate or illegal behavior

 

Avoid destructive behaviour and leave athletics venues as you find them

 

Not carry or consume alcohol to excess and/or illegal substances.

 

Avoid carrying any items that could be dangerous to yourself or others excluding athletics equipment used in

the course of your athletics activity

 

In addition, athletes, especially young athletes and vulnerable adults, should follow these guidelines on safe participation in athletics

 

Notify a responsible adult if you have to go somewhere (why, where and when you will return)

 

Do not respond if someone seeks private information unrelated to athletics such as personal information, home

life information

 

Strictly maintain boundaries between friendship and intimacy with a coach or technical official

 

Never accept lifts in cars or invitations into homes on your own without the prior knowledge and consent of your parent/carer   Use safe transport or travel arrangements

 

Report any accidental injury, distress, misunderstanding or misinterpretation to your parents/carers and club Welfare officer as soon as possible

Report any suspected misconduct by coaches or other people involved in athletics to the club welfare officer as soon as possible 

 

  1. Code of Conduct for Parent/Person with Parental Responsibility/Other Supporter: 1/2

 

As a responsible parent/person with parental responsibility or other supporter you will:

 

Respect the rights, dignity and worth of every athlete, coach, technical official and others involved in athletics

and treat everyone equally

 

Cooperate fully with others involved in the sport such as coaches, technical officials, team managers, doctors, physiotherapists, sport scientists and representatives of the governing body in the best interests of the athlete

 

Consistently promote positive aspects of the sport such as fair play and never condone rule violations or the

use of prohibited or age-inappropriate substances

 

Never place undue pressure on children to perform, participate or compete

 

Check out the qualifications and licences of people who are coaching or managing your child or offering a

service connected to athletics such as physiotherapy, massage or nutritional advice

.

Take an active interest in your child’s participation

 

Attend training or competitions whenever possible

 

Know exactly where your child will be and who they will be with at all times

 

Never make assumptions about your child’s safety

 

Ensure that your child does not take any unnecessary valuable items to training or competition

 

Inform your child’s coach or team manager of any illness or disability that needs to be taken into consideration

for athletic performance

 

Provide any necessary medication that your child needs for the duration of trips

 

Assume responsibility for safe transportation to and from training and competition

 

Return any necessary written consent forms to the club/team manager or appropriate person, including next

of kin details, health and medical requirements before your child goes to any away events or trips

 

Report any concerns you have about your child’s or any other child’s welfare to the Club Welfare Officer,

Regional, National or UKA Welfare Officers. (This does not affect your right to contact your local social services

or the police if you feel it is necessary)

 

  1. Code of Conduct for Parent/Person with

     Parental Responsibility/Other Supporter: 2/2

 

As a responsible parent/person with parental responsibility or other supporters for a young athlete,

when participating in or attending any athletics activities, including training/coaching sessions and competition events you will:

 

Act with dignity and display courtesy and good manners towards others

 

Avoid swearing and abusive language and irresponsible behaviour including behaviour that is dangerous to yourself or others, acts of violence, bullying, harassment and physical and sexual abuse

 

Challenge inappropriate behaviour and language by others

 

Be aware that your attitude and behaviour directly affects the behaviour of your child and other young athletes

Avoid destructive behaviour and leave athletics venues as you find them

 

Never engage in any inappropriate or illegal behavior

 

Not carry or consume alcohol to excess and/or illegal substances

.

Not carry any items that can be dangerous to yourself or to others excluding athletics equipment used in the course of your child’s athletics activity

 

 

 

 

  1. Code of Conduct for Team Managers1/2

 

As a responsible Team Manager you will:

 

Respect the rights, dignity and worth of every athlete, coach, technical official and others involved in athletics and treat everyone equally

 

Cooperate fully with others involved in the sport such as coaches, technical officials, team managers, doctors, physiotherapists, sport scientists and representatives of the governing body in the best interests of the athlete

 

Consistently promote positive aspects of the sport such as fair play and never condone rule violations or the use of prohibited or age-inappropriate substances

 

Act with dignity and display courtesy and good manners towards others

 

Avoid swearing and abusive language and irresponsible behaviour including behaviour that is dangerous to yourself or others, acts of violence, bullying, harassment and physical and sexual abuse

 

*Challenge inappropriate behaviour and language by others

 

*Avoid destructive behaviour and leave athletics venues as you find them

 

Never engage in any inappropriate or illegal behavior

 

*Not carry or consume alcohol to excess and/or illegal substances.

 

Not carry any items that can be dangerous to yourself or to others excluding athletics equipment used in the course of the athletics activity

 

In addition, Team Managers should follow these guidelines on best practice, in particular with young athletes and vulnerable adults

 

Take reasonable care in all circumstances of any athlete under 18 years who is at an event without a parent or person with parental responsibility

 

Provide the appropriate ratio of staff for the age and ability for athletes travelling away from home. The recommended ratio is one adult to ten children

 

Provide staff of the same sex to undertake chaperoning duties

 

Check that all volunteers have been through the appropriate recruitment and selection checks and have attended the appropriate training e.g. DBS* and self-declaration, safeguarding awareness training

                                                                                                                        *replaces CRB

 

  1. Code of Conduct for Team Managers 2/2

Notify all parents/people with parental responsibility/carers of athletes under 18 years of the times and venues of any competitions and the appropriate contact telephone numbers

 

Ensure that written consent has been obtained from all persons with parental responsibility for athletes under 18 years prior to the competition

 

Liaise with the parents/person with parental responsibility of an athlete under 18 years if the athlete becomes involved in an accident or serious breach of health and safety or discipline whilst under your care

 

Comply with welfare policies and procedures and any local authority or school procedures or any other policies and procedures that might apply to a particular venue, group of athletes, or competition.

 

Report any suspected misconduct by coaches, technical officials or other people involved in athletics to the Club, Regional, National or UKA welfare officer as soon as possible

 

  1. Code of Conduct for Contractors, Employees, Volunteers or Track Managers you will:

Respect the rights, dignity and worth of every athlete, coach, technical official and others involved in athletics

and treat everyone equally

Cooperate fully with others involved in the sport such as coaches, technical officials, team managers, doctors, physiotherapists, sport scientists and representatives of the governing body in the best interests of the athlete

Consistently promote positive aspects of the sport such as fair play and never condone rule violations or the

use of prohibited or age-inappropriate substances

Act with dignity and display courtesy and good manners towards others

Avoid swearing and abusive language and irresponsible behaviour including behaviour that is dangerous

to yourself or others, acts of violence, bullying, harassment and physical and sexual abuse

Challenge inappropriate behaviour and language by others

Avoid destructive behaviour and leave athletics venues as you find them

Never engage in any inappropriate or illegal behaviour

Not carry or consume alcohol to excess and/or illegal substances.

Not carry any items that can be dangerous to yourself or to others excluding athletics equipment used in the course of your athletic activity

Ensure that any risk assessment or health and safety procedures are adhered to and the safety of the athlete

or any other participant in athletics is put first.

 

Report any suspected misconduct by coaches, technical officials, or other people involved in athletics to the

Club, Regional, National or UKA welfare officer as soon as possible

 

  1. Code of Conduct for Medical Officers, Physiotherapists, Masseurs

 

As a responsible medical officer, physiotherapist or masseur you will:

Respect the rights, dignity and worth of every athlete, coach, technical official and others involved in athletics

and treat everyone equally

 

Cooperate fully with others involved in the sport such as coaches, technical officials, team managers, doctors, physiotherapists, sport scientists and representatives of the governing body in the best interests of the athlete

 

Consistently promote positive aspects of the sport such as fair play and never condone rule violations or the

use of prohibited or age-inappropriate substances

 

Hold a relevant and up to date qualification

 

Work within the ethical and professional guidelines of your governing/regulating/qualifying body

Act within the best interests of your patient, including referral to other professionals if necessary and do not

offer or provide any treatment for which you are not appropriately qualified or trained.

 

Ensure you have parental consent before advising/assisting/treating athletes aged under 18 years

Act with dignity and display courtesy and good manners towards others

 

Avoid swearing and abusive language and irresponsible behaviour including behaviour that is dangerous to yourself or others, acts of violence, bullying, harassment and physical and sexual abuse

 

Challenge inappropriate behaviour and language by others

 

Not carry or consume alcohol to excess and/or illegal substances.

 

Never engage in any inappropriate or illegal behavior

 

Not carry or consume alcohol to excess and/or illegal substances.

 

  1. Club Welfare Officers’ details

Southend-on-Sea Athletic Club currently has one Welfare Officer:

WELFARE OFFICER 1:

 

Name : Mr Michael Jeffery

 

Email : mikejaffas@aol.com

 

Phone Number : 07796 174 574

 

WELFARE OFFICER 2:

 

Name :                                    

 

Email :

 

Phone Number :

 

 

The Welfare Officer will:

 

Deal with confidential matters that may arise related to athletes and have an understanding and an appropriate way to deal with such matters.

 

Be responsible for the promotion of Codes of Conduct to members, parents and young people.

 

Receive, record and pass on to the NGB Child Protection Officer, any concerns relating to the welfare of young

people and vulnerable adults.

 

To provide advice on the development of activities for young people within the club/organisation.

 

Support the registration of all personnel involved in activities for young people with the club/organisation

(DBS* checks).                                                                                                               * replaces CRB

Recognise the difference between poor practice according to club rules and matters that would be seen as

welfare issues.

 

  1. Junior Club Code of Conduct

As responsible Junior Members of Southend-on-Sea Athletic Club we will:

 

Ensure that if someone is on their own, we will see if they are alright

 

Not be nasty or rude towards team mates / other competitors

 

Ensure that we are safe when competing

 

Listen to our Coach / Team Manager

 

Help someone out if they are unsure of what to do

 

Always tell someone where we are going if we have to go off

 

Respect Officials and accept their decisions without a gesture or argument

 

Always leave the track the way we found it and pick up any litter